Volunteer Letter Generator

Upload a template and volunteer list, fill in event details, and generate personalized PDF letters — one per volunteer, named after them.

1. Letter Template

Word document (.docx) — optional, uses the server's default template if left blank

Use placeholders in your document, e.g. {{Full_Name}} or [Full_Name].

2. Volunteer List

Enter as text

CSV file — just two columns: Full_Name and Email

3. Event Details

These apply to every letter in this batch — Role and its description included, since everyone in this list shares the same role. Running a different role or event? Just generate a separate batch.

Event Name

Event Date

Start Time

End Time

Times are in 15-minute increments.

Duration: —

Event Description Role Role Description Letter Date

Defaults to today. Change if issuing letters for a past event.

4. Authorised Personnel

Whoever is generating this batch of letters. Recorded on the results screen for audit purposes.

Name Committee Role Passcode

Hashed before leaving your device — never stored or shown in plain text.